Case Study: PKP IC

PKP Intercity is a nationwide long-distance carrier operating in the critical infrastructure sector, which requires maintaining high standards of and operational security. The Material and Personnel Security Office is responsible for protecting the company's resources, the safety of employees and assets, overseeing incidents, and coordinating security processes across operational units.

The nature of the rail industry – a distributed work environment, large-scale operations, and highly dynamic events – requires effective datab collection, document management, and efficient reporting. Solutions such as Gallio PRO support the standardization of these processes and streamline the flow of information crucial to safety operations.

Our Material and Personnel Security Office is faced with the problem of scattered documentation and the lack of centralization of data regarding incidents and security processes.

Managing information security in visual materials, such as video recordings captured by numerous cameras installed in our infrastructure, is particularly challenging.

Using Gallio PRO software has significantly improved the process of anonymizing materials used in investigations and security analyses. Thanks to automation:

• The time of anonymization of documents and visual materials has been shortened by up to 50–60%;
• The number of errors resulting from manual data blurring has been reduced;
• A uniform standard of anonymization was ensured, in line with personal data protection requirements;
• Operational security has been increased by reducing the risk of disclosure of sensitive content.

An additional benefit is that key employees are relieved of time-consuming manual tasks, allowing them to focus on substantive analysis of incidents rather than on preparing materials. Gallio PRO software has been an important element of our system for standardizing and automating the flow and sharing of information for many years.

‘Gallio PRO has significantly reduced the time we spend anonymizing materials. Previously, each case required manual preparation of video files, which was time-consuming and error-prone. Now the process is faster, more consistent, and much more secure. This tool significantly reduces the workload for our employees and allows them to focus on substantive analysis of incidents instead of technical work.